Support Associates within Department

- Prepare for new joiners (PC arrangement, create User ID, phone, taxi card, welcoming new staff…);

- Prepare for resignation associates-do exit check list;

- Support in welcoming guest, invitation letters, supporting accommodation, visa and travel, gift;

- Manage Department Employee List (Internal, external, intern) and Department Organizational chart;

- Support Department Head in organizing Department Events like Department meeting, Group Meeting, Workshops, department outing, Year End party…;

- Coordinate with other departments (HR, CTG, GS, CI…) to complete assignments;

- Support associates in travel arrangement;

- Support in expense claim form, recording and prepare monthly reporting, newsletter, year book/year end video;

- Manage department budget and purchasing;

- Manage and distribute department asset (PCs, mouse, key board, RAM, monitor), prepare monthly asset report;

- Purchasing office supplies as per regulation;

- Get Department Head’s approval for expense claim form, work on, TPS or other related paper work;

- Support in interview process;

- Manage email distribution List and Department folder right granting;

- Support in receiving/sending courier;

- Taxi management;

- Support associates in daily arising topics.

Assist to Department Head

- Manage Department Head calendar and meeting schedule;

- Handle travel arrangement (TPS, transportation, visa, flight ticket, accommodation, and advance - reimburse, work permit, resident card…);

- Manage DH’s personal information;

- Other tasks assigned by Department Head and Group Manager.

Additional Information

- Monthly Internship allowance + Meal & Parking allowance

- 1 day of paid leave per month

- Good benefits of Trade Union activities, team building and company trip. 

- Opportunity to work in global projects of fast developing company and being a part of innovation team contributing initiative ideas to the hi-tech world.

- Engage in our diverse training programs which surely help strengthen both your personal and professional skills

- 4th-year student at university, major in Journalism, Business Administration, Secretary, Hospitality or related fields.

- Can join internship for 6 months (full-time, from Monday to Friday).

- Good English skills (Speaking and Writing).

- Do Canva efficiently, have knowledge in other graphic design tools is an advantage.

- Good communication and interpersonal skill and teamwork.

- Familiar with Microsoft Office (Word, Power point, Excel…).

- Honest, good at logical thinking, well-organized, hard-working and responsible person.

Apply via: https://smrtr.io/w7d2P